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Manage facility records in accordance with FAAO Air traffic managers are responsible only for the routine collection and reporting of basic operational information as authorized in this order or by the appropriate service unit. Collection of any data shall be considered a secondary function and shall not interfere with the accomplishment of operational duties. Air traffic managers shall not permit their facilities to participate in special studies and surveys nor agree to the use of facility personnel to tabulate, prepare, or forward to outside organizations or parties any special summaries, abstracts, reports, or aeronautical data unless approved in advance by the Service Area office.
Exercise care when preparing forms to ensure neatness and accuracy. The forms are a part of the facility's permanent records and subject to review by authorized personnel or agencies. Except as in subpara c, do not erase, strikeover, or make superfluous marks or notations. When it is necessary to correct an entry, type or draw a single horizontal line through the incorrect data, initial that part of the entry, and then enter the correct data.
When using an automated Form , grammatical and spelling errors may be corrected by use of delete or type-over functions. Substantive changes in contents of remarks should be accomplished by a subsequent or delayed entry.
If the computer software used contains a strikeout feature, this feature may be used. Authorized FAA abbreviations and phrase contractions should be used.
New daily forms shall be put into use at the start of each day's business. Using agency-approved automation methods to complete FAA Form is preferred to using manual methods. If an automated method is not available to complete FAA form , the facility and or traffic management unit must manually complete the form.
An example of the Daily Record of Facility Operation follows this section. See FIG Personnel responsible for preparation of the Daily Record of Facility Operation, FAA Form , shall ensure that entries are concise, yet adequately describe the operation of the facility, including any abnormal occurrences. Prepare FAA Form as follows:. Use of a typewriter, computer printout, or ink is mandatory.
Signatures or handwritten initials shall be in either blue or black ink. Handwritten entries shall be printed, rather than in script. Complete the information required at the top of each form. The first entry in the REMARKS section of each day's form shall indicate the employee responsible for the watch and shall be used to show carry-over items.
The last entry on each day's form shall indicate the close of business COB , consider midnight local time or facility closing time, if earlier, as the close of the day's business. When a typed or handwritten FAA Form is used, the employee assuming responsibility for the watch shall sign on using their operating initials and shall sign the certification statement at the bottom of the form.
When an automated FAA Form is used, in lieu of actually signing the form, the employee assuming responsibility for the watch shall sign on using their name, e. Additionally, the employee responsible for the watch at the time that the form is printed out shall sign the certification statement at the bottom of the form, as when the actual FAA Form is used.
Establish and post a list of equipment checks required during each watch; e. Notify the organization responsible for corrective action on equipment malfunctions.
Facilities may establish local forms and procedures for recording and disseminating equipment malfunction and restoration information.
Local forms used for recording this information are considered to be supplements to FAA Form and shall be filed with it. NOTE- At facilities which are closed prior to the beginning of the new business day, changes in status can occur during nonoperational hours. If the status of equipment or other facility operations has changed from status reported on previous days' FAA Form , changes shall be noted in Watch Checklist entry, as well as time of status change, if known e.
FAA Order Promptly notify personnel responsible for conducting the review upon identifying the need for a QAR. Record QARs with the minimum detail necessary in order to identify the initiating incident for example, unusual go-around, 3-hour tarmac delay and how it was identified for example, in-flight evaluation. Terminal facilities may establish local forms and procedures for recording, disseminating, and documenting the resolution of QARs.
Local forms used for recording this information are considered supplements to FAA Form and must be filed with it. It is not necessary to document the details of the review or corrective actions taken in these log entries provided the persons resolving the QAR maintain adequate notes and records so as to reasonably explain the QAR at a later date. When this form is used to describe the operation of radioteletypewriter and radiotelegraph circuits, record the following information:.
Frequencies being used and type of watch continuous or scheduled being maintained on each frequency. A record of each communication, test transmission, or attempted communication except when such information is recorded elsewhere in the facility, the time the communication is completed, the station communicated with, and the frequency used.
Employees other than the person responsible for the watch who make an entry shall initial or enter initials for each of their own entries. Use additional forms as necessary to complete the reporting of the day's activity. Make an entry closing out FAA Form at the close of business. FAA Form shall be prepared daily. All logs, including automated ones, shall reflect 24 hours or the facility's official operating hours, if less than 24 hours daily.
Position logs shall be used as the sole-source record for on the job training instructor OJTI and evaluator time and premium pay. Field 1 shall contain the facility three-letter identification code. Unused spaces shall be left blank.
When only one position of a particular type exists, this field may be left blank. Field 3 shall contain a maximum of two letters to show the position type, as follows:. TBL Field 3 - Terminal. Field 4 shall contain the date in digit format. All spaces must be used. Field 5 shall contain the UTC time that the employee assumes responsibility for the position or the UTC time that the position is combined with another.
Field 6 shall contain the operating initials of the employee working the position. Field 7 shall contain the UTC time that the employee is relieved of responsibility for the position or the UTC time that the position is decombined.
Field 8 shall contain the appropriate code identified at the bottom of page 1 of the form. Field 9 shall contain the identifier of the position being combined with per field 2. Field 9 may be left blank if the same entry is appropriate and entered in field Field 10 shall contain the type of position being combined with per field 3.
If the second page back-side of FAA Form is used, then fields 1, 2, 3 and 4 on that page shall also be completed. When a mistake is made in filling out fields 5, 6, 7, 8, 9, or 10 - if the portion of the line that is incorrect can be legibly corrected, then line out that portion only and write the correct information.
If the incorrect portion cannot be legibly corrected, then line out the entire line and write the correct information on the next line. Data can be retained either electronically or on paper. FAA Form , Position Log, is only required to be used during those times that the automated procedure is not available. After successfully verifying the automated procedure's accuracy, an actual FAA Form is only required to be used during those times that the automated procedure is not available.
Record the actual times an employee works and is absent on a daily basis. Facilities may use any of the following methods for documenting time and attendance reported to the servicing payroll office.
The supervisor's or timekeeper's observation and subsequent recording of employees' hours worked. Personnel log. When employees arrive, they shall sign their name and record their time of arrival. When employees leave, they shall record their time of departure and initial the form. The personnel log shall contain a statement or certification signed by each shift supervisor affirming the form's accuracy and approving the entries made by personnel while under their supervision. This statement shall include the specific period of time for which each supervisor is providing certification.
The personnel log may also be used to document leave usage provided:. This notification shall be in writing, signed by the employee and retained in facility files, or the notification may be included in a facility directive which authorizes the group form.
Facilities may develop forms other than the personnel log to facilitate the documentation of leave and absence, provided:. Each form and its use shall be contained in a facility directive. Group forms shall allow for the Privacy Act alternative addressed above.
Initialing time and attendance reports may be used to document leave usage where this capability still exists. Time clocks or other automated timekeeping devices.
These devices may be linked to a supporting computer system for purposes of recording. Section 6. Records Prepare FAA Form as follows: a. When this form is used to describe the operation of radioteletypewriter and radiotelegraph circuits, record the following information: 1.
Prepare FAA Form as follows: 1. The personnel log may also be used to document leave usage provided: a The employee records the amount and type of leave used on the day the leave is used.
Facilities may develop forms other than the personnel log to facilitate the documentation of leave and absence, provided: 1. Effective Date: February 11, Assistant Controller.
Non-Radar Control. Flight Data. H or RA. Handoff, Tracker or Radar Associate. Radar Control.
Manage facility records in accordance with FAAO Personnel responsible for preparation of the Daily Record of Facility Operation, FAA Form , must ensure that entries are concise, yet adequately describe the operation of the facility, including any abnormal occurrences. Prepare FAA Form as follows:. At facilities which are closed prior to the beginning of the new business day, changes in status can occur during nonoperational hours. If the status of equipment or other facility operations has changed from status reported on previous days' FAA Form , changes must be noted in Watch Checklist entry, as well as time of status change, if known e.
JO 7210.893 - Interim Guidance in the Preparation of FAA Form 7230-4
7210.474 - GENOT - Preparation of FAA Form 7230-4